Chapter V: Workflows and user rights

1. Introduction to Users and Rights

• TYPO3's Strength: Extensively configurable access rights
• Concept: Backend User is the person; User group defines the rights (the link)
• Managing access rights: Manage access to specific pages or folders (File Mounts)

2. Workspaces (Concept & Publication Workflow)

• Purpose: A Workspace is an isolated draft environment (Draft) for content revision
• Workflow Steps: From draft to review to publication (Editor-in-Chief/Webmaster)
• Workspaces in Practice: Editors work only in the workspace
• Preview Links: Securely share draft content with external stakeholders

3. Advanced Content Management (Multilanguage and Records)

• Multilingual Content (Basic): Translate content in the PAGE Module (Translate) or batch-wise in the INFO Module
• Managing records: Working with extension records (e.g. news items) in the LIST Module (Export records as CSV)

Chapter VI: New features in TYPO3 Version 13

1. Improved User Experience (UX).

• Dark Mode
• Hotkey API: Working more efficiently with practical shortcuts (e.g. Ctrl/Cmd + S)
• Improved Search: Faster search functionality for pages, content and modules
• Content Drag & Drop: Move content elements directly via the page tree
• Status information: Clearer labels and status indicators in the page tree

2. Impact on Website Integration & Template Management

• Site Sets (Conceptual): New method to bundle site-specific configuration
• Benefits for the Editor: Centralisation and consistency of settings via the Site-Settings-Editor
• PAGEVIEW cObject (Conceptual): Replaces FLUIDTEMPLATE for more flexible rendering
• Backend Layouts: new properties for columns (width, CSS class)

Chapter VII: Extensions, AI and Advanced Management

1. Template Packages and Main Extensions

• Template Package (Site Set): Contains templates and styles of the website
• Extension Management: using the Extension Manager for configuration and overview
• Main Extensions for Content (such as EXT:news, EXT:form)

2. Possibilities of AI Integration in TYPO3

• AI integration via extensions (DeepL or LLMs)
• Content Generation (Generate Text and Images via AI Suite)
• Metadata Automation (Alt-tags and SEO metadata generation)
• Translation (Automatic translation of content elements)

3. Advanced Backend Themes (For Coordinators/Power Users)

• Bulk editing (Advanced): Edit multiple records at once in the List Module
• Quality Control: Using the Link Validator to check broken links
• Redirects: Create and manage redirects (301 Permanent Redirect)
• Multilingualism (Advanced): Configuring Overlays and Fallbacks